Annual Report

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TO:  Fond du Lac County Board Supervisors

FROM:  Lisa Freiberg, County Clerk

DATE:  August 1, 2016

The Office of the County Clerk is responsible for a wide range of services.  One of the primary duties is to act as secretary to the County Board.  This involves maintaining records, including agendas, minutes and reports, for the board and all of its committees.  The office certifies that meetings are posted in compliance with the open meetings law and publishes board proceedings and board-related legal notices.  Website content regarding County Board, as well as elections and other offered services, is managed by the County Clerk’s Office.

Another primary responsibility of the office is to administer elections.  As chief election official for Fond du Lac County, it is the duty of the County Clerk to coordinate the federal, state and local elections in the county.  The office registers all county office candidates, programs election tabulation equipment, prepares and tests ballots, publishes legal notices and tabulates election results.  In addition, the office provides voter registration system services to 30 of the county’s 33 municipalities.

Other County Clerk duties include issuing marriage, DNR and recreational vehicle licenses; processing domestic partnership applications; distributing dog licenses to municipalities and administering the dog license fund; compiling and distributing the Directory of County Officials; and maintaining a myriad of records, including county contracts, highway relocation maps and veterans’ graves.

Attached is the 2015 Annual Report of the Office of the Fond du Lac County Clerk.  Detailed in the report are the number of marriage licenses issued and the revenue generated.  There were 560 marriage licenses, compared to 562 in 2014, and 20 waivers, which is 16 less than the previous year.  No domestic partnerships were issued, and there were no domestic partnership terminations.

There were 471 DNR licenses, stamps and permits sold, compared to 441 in 2014.  In 2015, there were 28 recreational vehicle transactions, compared to 27 the prior year.  Although the numbers seem low, the public greatly appreciates being able to purchase licenses from this office.  Because it is a valued service that does not put a burden on the office, we are pleased to continue serving as a DNR agent.

In 2015, there were two countywide elections.  Our previous election equipment was used for the last time at the April 7 election.  The optical scan equipment was purchased in 1999, and the handicapped accessible equipment was purchased in 2006.  The optical scan equipment, which far surpassed its life expectancy, was the equipment most commonly used in Fond du Lac County.  With programming being done in-house and by using DOS, the Information Systems Department did a fantastic job of keeping everything functioning through the years.

Although there were no fall elections, I spent countless hours preparing for the purchase of new equipment.  This included traveling to Madison to participate in meetings involving equipment certification; coordinating with Dominion, the maker of the equipment, to conduct state testing in Fond du Lac County; and organizing training sessions for election officials.

Training for the new equipment was held on Nov. 4 at the Fond du Lac County Fairgrounds Recreation Center. More than 200 election officials throughout the county participated. Because of the amount of room at the Recreation Center, we were able to set up each municipality’s machine for hands-on training.  After each session, municipal officials took their machines home.  Central Maintenance employees assisted with unloading the old equipment and loading the new equipment.  I could not have done all of this without the help of the many departments mentioned, as well as the dedicated staff members in my office.

In January 2015, we began podcasting County Board meetings.  This service is well-liked by the general public, specifically by individuals who are interested in particular subject matters but unable to attend meetings.  Podcasts are uploaded to the county website the day after meetings. Inquiries are made as to when meetings will be available online, so we know this service is being utilized by many.

My staff and I continue striving to provide the best service possible, while being fiscally responsible.  An additional role of the County Clerk is to oversee the Central Services Department, and we continue finding ways to be cost-effective in this department as well.  Through cross-training, work in both offices is done in an efficient and timely manner by my dedicated staff comprised of Deputy County Clerk Keefe Urban and program assistants Terri Moyle and Misty Richey.

Thank you for your continued support.  If you have any questions, please feel free to contact me at any time.

Respectfully submitted,

Lisa Freiberg
Fond du Lac County Clerk

View annual report supporting documents.